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SAP Interactive Forms by Adobe extends the power of SAP solutions with the versatility and accessibility of collaborative electronic forms documentation. It enables you to streamline and automate your paper-based business processes, as well as to extend the reach of enterprise applications to company executives, partners, customers, and suppliers.

SAP Interactive Forms by Adobe – How it works?
  • Complete a form with the Adobe Reader software while online or offline
  • Role based pre-population of dataRole based pre-population of data
  • Online and offline
  • Submit by email, upload or portal based workflows
  • The system automatically transfers the data from the form to the SAP application using XML
Interactive Forms Scenarios

Business Problems

Limitations of paper-based forms processes
  • Paper forms are error-prone and easily outdated
  • Processes require manual data re-entry
  • Process status is hard to track
  • Paper forms produce high costs (e.g. Production, storage)
Casual users are typically unfamiliar with Enterprise applications
  • Need a more intuitive way to deliver apps to the casual user
Compliance
  • Can’t get away from paper based processes to comply with government laws and regulations
Limited or no access to SAP
  • External Users (Suppliers, dealers and mobile employees) are disconnected from processes

The Solution: Interactive Advantage

SAP Interactive Forms by Adobe extends the power of SAP solutions with the versatility and accessibility of collaborative electronic forms documentation. It enables you to streamline and automate your paper-based business processes, as well as to extend the reach of enterprise applications to company executives, partners, customers, and suppliers.
Personalized: Provide customers and employees with personalized forms generated directly from SAP applications
Interactive: Capture data that can flow directly back to SAP system – eliminating the need for error prone, manual data input
Customizable: Customize forms to meet your specific business needs
Intuitive: Designed to reflect the familiar “look and feel” of the paper forms they replace Allow users to print forms
Extend the reach: Enterprise applications can reach much broader set of users – dealers, suppliers, customers, employees on move with off-line forms
Tightly Integrated with SAP applications with automatic workflow trigger capability.
Make the Complex Simple. Make the Simple Transparent

Finance - Process Improvements

Before

Vendor Payments – Slow and error-prone

  • Invoices received in paper forms
  • Data re-entry in ERP system
  • Payment runs

Employee Re-imbursements – slow and non-uniform work load

  • Employee have to spend time while in office to file reimbursement
  • Delayed reimbursement fillings leading to reimbursement pile-ups towards the month or quarter end
  • Productivity of the employees reduced. Filling cumbersome forms instead of performing business tasks

Govenrment and legal compliance

  • Re-enter the information in various regulatory forms
  • Archiving huge number of paper records

After

Efficient Vendor Payments

  • Adode forms based invoices directly triggering the workflows for approval
  • No Data re-entry.Faster payment runs

Faster Employee Re-imbursements and uniform work load

  • Offline forms for travel re-imbursements
  • Improved productivity. Can be filled anywhere even without access to SAP system
  • Reduced reimbursement pile-ups. Uniform distribution

Government and legal compliance

  • Automatic creation of regulatory forms
  • Can be archived in soft PDF format

Sales and Marketing - Process Improvements

Before

Sales and Service order entry and reporting – Slow and error-prone

  • No remote or offline access, re-typing and error prone
  • No standard and automated way to capture sales reports from dealers and sales force
  • Complex and time consuming order entry forms

Administartive Processes – slow and time consuming

  • Sales executives spending a lot of time in filing expense reports,travel reports and other administrative work
  • Producitivity of the employees reduced. Filling cumbersome forms instead of generating business

Ineffective Lead management

  • Loss of leads due to non-accessibility of system remotely
  • Slower lead response time

After

Fast, simple and accurate Sales and Service order entry and reporting

  • Simple interactive PDF offline forms for automated order entry and reporting
  • Standard reporting formats without need to reenter the data in mulitiple systems

Easy and automated administrative Processes

  • Sales executives using easy and automated processes with Adobe offline forms for filling expense reports , travel reports and other administartive work
  • Concentrating on business generation.No or very little time consumes in administrative processes

Effective Lead Management

  • Offline and remote forms enable accurate capture of lead in right format and in time
  • Faster lead response time

Procurement and Materials - Process Improvements

Before

Cumbersome material master creation

  • Paper or spreadsheets based creation
  • No standard, automated and fast way to capture various views of material master
  • Manual workflows

Tedious quotation compilation

  • Non-standard format of quotations recieved from different suppliers
  • Manual and time consuming compilations

Time consuming material receipts

  • Disconnected processes with suppliers
  • Time consuming unloading and goods receipts process

After

Fast, simple and accurate material master creation

  • Paperless process – can work even offline. Form based validations for ensuring accuracy
  • Standard, automated and fast capture of various material master views
  • Automated workflows with EP and adobe forms

Easy and automated administrative Processes

  • Adobe forms based standard quotation templates
  • Automatic data capture in SAP system. No Compilations

Fast and accurate material receipts

  • Offline Adobe forms based templates for ASN,Challan and Goods Receipts
  • Faster and accurate

HR and IT - Process Improvements

Before

Show and Manual HR Processes

  • Slow new employee induction process
  • Disconnected Performance Management process

Slow IT Processes

  • Paper based or manual IT hardware and software request
  • Slow resolution of IT trouble tickets

After

Fast and automated HR Processes

  • Offline Adobe form for “My First Day”
  • Adobe forms and EP based offline/online performance management workflows
  • Easy and automated administrative processes

Fast IT Problem resolutions

  • Adobe forms based offline templates for IT ticket creation and software/hardware requests
  • High employee productivity
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Solution Brief

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Solution Detail